This article gives detailed information for Admins and Managers with manage training permission on how to manage teams in a team-based competition.
Inviting existing teams
To invite existing teams, go to the Teams[1] tab when viewing a team-based competition. Click on Invite Existing Teams[2] button on the top right of the teams table to start the process of inviting existing teams
This opens the Invite Existing Teams modal. From here you will be able to select eligible teams to participate in the competition. Teams eligible to be selected from the list are:
Teams that are equal to or less than the maximum team size limit set by the admin for this competition. To learn more about managing the max team limit, click -----------here.
Teams that are not already invited to this competition
Teams that have members that are already invited to the competition as part of some other team.
You will not immediately see the teams populate on the modal- begin by using the search bar by typing in the letters of the team name you wish to search.
As you type in the search bar[1], those teams with names containing the typed letters, start to populate in the Existing FifthDomain Teams section[2].
You will notice that the teams that are not eligible to be selected(either because they exceed the max team limit for the competition, or it is already invited, or some of it’s members are already in the competition) are disabled and can’t be selected.
Once you find the teams you want to include in the competition, use the checkboxes[1] to select those teams, and click Invite Selected Team(s) button to invite them to the competition. If you wish to cancel the invitation process, click Cancel[3].
You will receive a toast message as the invites are sent.
The invited teams will be then listed on the Teams table on the Teams page.
Creating and Inviting new teams
To create new teams to be invited to this competition, click on the Create and Invite new team(s) button to start the process.
Important Note:
Once administrators invite participants to the teams they've created, they lose the ability to manage those teams further. This includes tasks like inviting new members or removing existing ones. Instead, the system designates a Team Manager who will be responsible for these team management functions.
Useful tip: Since participant Team Manager will manage teams after team is created by admins, it is crucial for administrators to finalize the team details and member composition before creating the teams in this system.
This opens the team form, where type the Team Name[1]. Team names cannot be longer than 25 characters, and you can’t keep a team name if it is being used by some other team on the platform.
Type or paste in the email addresses of users you want to be a part of this team in the Add Team Members[2] section. Once you have emails in the box, press Enter/Return on your keyboard. When you do this, the email addresses will appear as chips which you can remove individually by clicking the crosses next to an email you want to remove.
You will notice the member count[2.a] update based on the number of email addresses inserted in the Add Team Members section. If you paste in more email addresses than the max team count, the system will respond with an error message, and you would be able to proceed after having removed the extra members.
If you wish to delete this team, click Delete[3] button. If you wish to create another team to be invited to the competition, click Add Team[4].
Click Create and Invite team(s)[5] button to invite the teams.
Click cancel[6], if you want to discard this process.
Selecting 'Add team' will open the identical form as the one used for the initial team. If you enter an email address that has already been included in previous teams, the system will trigger an error. After filling details for all teams to be created and invited, click Create and Invite Team(s) button.
Viewing a team in a competition as an admin
If you wish to see a team that is participating in a team-based competition- On teams page in a competition, click View option from the action icon list for the team you want to view.
This opens the details for the team you want to view. On this modal you will find list of all team members- their aliases[1], their registration status[2] and their role type[3] within this team. There are two role types:
General Member: This role has limited capabilities.
Team Manager: Team Managers have additional privileges, allowing them to oversee and manage teams more effectively.
Click Close[4] to close the modal and return to the main teams page.
Removing a team from a competition
Admins and managers with manage training permission are able to remove team(s) from the competition. This revokes access to the competition from all the team members of the removed team.
Click Remove Team option from the action icon list for the team you wish to remove.
This opens a confirmation modal. If you are sure to remove the team, click Remove Team from Competition[1] button. Click cancel[2] to cancel removing the team from competition.
